Which statement accurately describes electronic records versus paper records?

• A. Paper records are physical documents, while electronic records cannot be stored digitally.
• B. Electronic records can be stored, backed up, and shared digitally; paper records are physical documents.
• C. Electronic records cannot be shared.
• D. Paper records are always easier to search.

Answer: (B)

Electronic records are digital files that can be stored on computers or in the cloud, easily backed up, and shared with others over networks. Paper records are physical documents you can hold in your hands. So, describing electronic records as something that can be stored, backed up, and shared digitally while paper records remain physical captures the essential difference between the two formats. The other statements aren’t accurate: electronic records can indeed be stored digitally and shared, not the opposite; and paper records aren’t inherently easier to search—searchability depends on how well a system is organized and indexed, not solely on the format.